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All MCHP students must achieve and maintain ongoing satisfactory progress to be eligible and continue eligibility for federal financial aid assistance and compliance with federally mandated requirements. The program must be completed within the following time frames:
Full-Time students have a maximum of three (3) continuous academic years to complete the required total program credit hours of a 2-year program.
Three-quarter time students have the maximum of four and one-half (4 ½) continuous academic years to complete the required total program credit hours of a 2-year program.
Half-time students have a maximum of six years (6) continuous academic years to complete the required total program credit hours of a 2-year program.
Students have the right to appeal financial aid determinations governed by the Financial Aid Satisfactory Academic Progress Policy.
For continued financial aid eligibility, and compliance with federally mandated requirements, the following Financial Aid Satisfactory Academic Progress Policy is provided to all financial aid recipients of MCHP.
The following shall be considered as credits completed:
- Letter grades "A" through "C"
- “P" passed for credit on "pass/fail" basis.
- The following shall not be considered as credits completed:
- Letter grades "C-, D+", "D", "D-", "F" and "U"
- "WP" or "WF" for withdrawn course work
- "F" on pass/fail basis.
- "Non-credit" course
- "Audited" course.
Students who do not successfully complete course work at the minimum levels listed in the chart are not considered to be making satisfactory academic progress. Financial Aid warning and probation – In the event that a student fails to meet any of the above criteria in a particular semester, the student will be placed on Financial Aid warning. A student in this category may receive financial aid for the upcoming semester, but at the end of that semester, the student must have completed the designated number of credits. A student who has not completed the designated number of credits by the end of the warning semester will be suspended from the receipt of further financial aid and placed on SAP probation.
Grade Point Average
Grade point average is calculated via the Institution's academic standards by the Office of the Registrar. Students with insufficient grade point averages are notified of their status (either academic warning or probation), by the Academic Advisor. Upon notification of the academic action, the Financial Aid Office will take appropriate action.
Semesters
Each semester of enrollment on at least a half-time basis is calculated for purposes of Satisfactory Academic Progress regardless of the receipt of financial aid. Satisfactory Academic Progress will be reviewed every semester.
Appeal of Financial Aid Probation
Students placed on Financial Aid Probation must appeal in writing, normally within 30 days of notification, directly to the Financial Aid Office, indicating:
Why the minimum academic requirements were not met, and reasons why financial aid should not be lost.
The Financial Aid Office will review the appeal and notify the student in writing of the decision within 10 days from the date the appeal is received. A student wishing to appeal the decision made by the Financial Aid Office may do so in writing, within 14 days, to the Director or President. A response will be given to the student within 10 days of the date the appeal is received.
Conditions of Reinstatement
Students must complete the appropriate number of credits at the conclusion of the designated academic semester to be reinstated. At that time, the student must notify the Financial Aid Office in writing, that the conditions of reinstatement are believed to have been met. The student will observe all normal application procedures and deadlines for financial consideration. The student will be notified, in writing, whether reinstatement has taken place.